Automatic Folder Organization

Folder Organization moves the files in the current folder into subfolders by date, file type, or extension. You can undo it right after it finishes, and you can also have AI suggest an organization structure.

Opening Folder Organization

Select the Organize button above the file list.

The Organize Folder window opens on the File Organize tab.

Choosing Organization Criteria

Under Organization Criteria, choose how to split the files. Each criterion produces folders named as follows.

When you choose Date, also set the following two options.

• Based on: Select Created or Modified. Created is the date the file was first uploaded to or created in this space. Modified is the date the file's content last changed. Files with no known created date are sorted by their modified date.
• Group by: Select Month or Day.

Choosing Target Extensions

Extensions lists the extensions in the current folder with the number of files for each. All extensions are selected at first.

• Select an extension to exclude it from the organization. Select it again to include it.
• Select Clear all to deselect every extension. The button then changes to Select all.

Files with a deselected extension stay where they are.

Renaming Folders

Folder names lists the folders that files will be moved into and how many files go to each. Before running, select a name field to change the folder name.

• If a name matches a folder that already exists in the current folder, the files are moved into that folder.
• If you give two folders the same name, they are merged into one folder.
• If you clear a name and leave the field, it returns to the default name.
• If a name starts with @ or contains a character that folder names can't use, such as /, an error appears below the list and Run Organization is disabled.

Running the Organization

1. At the bottom of the window, check the summary, such as Files: 5 → Folders: 2, for the number of files to move and folders.
2. Select Run Organization.

The window closes and a progress notification appears at the bottom of the screen. When the organization finishes, the subfolders are created and the files are moved into them. The result notification shows the number of files organized and, if some files couldn't be moved, how many.

Undoing the Organization

1. In the result notification, select Undo. You can also press Ctrl+Z outside an input field, or Cmd+Z on macOS.
2. When the files are back in their original locations, the Organization undone. notification appears.

Folders created by the organization are deleted if they are empty after the undo. Folders that existed before are not deleted. If some files couldn't be restored, their number is shown.

Getting Organization Ideas via AI Prompt

When rule-based sorting alone isn't enough, you can get help from an external AI. The AI Prompt tab in the Organize Folder window creates a prompt for organizing the current folder from its file list.

1. Select the AI Prompt tab.
2. Review the generated prompt and select Copy Prompt.
3. Paste it into an external AI such as ChatGPT or Claude to get a suggested folder structure.
4. Organize your folders based on the suggested structure.

The prompt includes the file names, their created dates, and the existing subfolders. You don't choose an organizing perspective. The prompt asks the AI to pick the grouping that fits the files best: project, topic, document type, date, or work stage. The prompt itself is written in English and asks the AI to answer in your current display language.

Good to Know

• Only files directly in the current folder are moved. Subfolders and the files inside them are not moved.
• If the list hasn't fully loaded yet, items that haven't loaded are left out of the organization. The number of items left out is shown below Folder names.
• If there are no files to move, Run Organization is disabled.

Related Documents

• Folder Basics
• Exporting Folder/File Lists