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Basic Email Functionality
The Email plugin consists of Inbox, Sent, Drafts, Spam, Trash, and Archive. You can use the Unread, Starred, and Attachments filters to find emails quickly. With the search feature, you can search the subject, the sender, and the body content.
Checking Mailboxes
Click the mailbox you want in the left sidebar.
- Inbox: Check received emails. The newest mail is shown at the top.
- Sent: Check sent emails. You can check the sending time and the
Receiving server status. - Drafts: Emails saved automatically while being written. You can continue writing them later.
- Spam: Spam mail that was filtered automatically. You can restore it as normal mail.
- Trash: Deleted emails are kept for 30 days.
- Archive: Emails for long-term storage.
Filters
- Unread: Shows only emails that have not been read
- Starred: Shows only emails marked with a star
- Attachments: Shows only emails that have attachments
Email Search
Enter a subject, sender, recipient, or body content in the Search mail box at the top to find emails. Separate multiple conditions with | or OR.
The search results are divided into tabs.
| Tab | Description |
|---|---|
All | Shows the mail search results and the context search results together. |
Mail | Finds mail in which words in the sender, subject, or body match. |
Context | Finds mail bodies registered in My mail knowledge by meaning. It finds related bodies even when you do not remember the exact words. |
Context search works only when received mail is registered in the AI knowledge index. For details, see Email File Archiving and Sharing.
Reading and Acting on Email
When you click an email, the sender, recipient, subject, date, body, and attachment information are shown. You can reply, forward, delete, archive, report spam, and perform other actions. When you open AI Assistant at the upper right, you can summarize the open mail or ask questions about it. See Use the Email AI Assistant.
Options and Settings
| Item | Description | Default |
|---|---|---|
| Mark as starred | Click the star icon next to an email to mark it as starred | Off |
| Trash retention period | How long deleted emails are kept | 30 days |
| Permanent deletion | Permanently deletes an email from Trash | Manual |
Notes
- Emails in Trash are deleted automatically after 30 days.
- Permanently deleted emails cannot be recovered.