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History","/plugin/calendar/file-activity","50.plugin/10.calendar/40.file-activity",{"title":661,"path":662,"stem":663,"children":664,"page":55},"Email","/plugin/email","50.plugin/20.email",[665,669,672,676,680,684,688,692,696,700],{"title":666,"path":667,"stem":668,"children":-1},"Email Introduction","/plugin/email/overview","50.plugin/20.email/00.overview",{"title":129,"path":670,"stem":671,"children":-1},"/plugin/email/setfn-email-setting","50.plugin/20.email/05.setfn-email-setting",{"title":673,"path":674,"stem":675,"children":-1},"Connect an External Email Account","/plugin/email/external-email","50.plugin/20.email/07.external-email",{"title":677,"path":678,"stem":679,"children":-1},"Basic Email Functionality","/plugin/email/email-basic","50.plugin/20.email/10.email-basic",{"title":681,"path":682,"stem":683,"children":-1},"Composing and Sending Email","/plugin/email/email-compose","50.plugin/20.email/20.email-compose",{"title":685,"path":686,"stem":687,"children":-1},"Attaching Files","/plugin/email/email-attachment","50.plugin/20.email/30.email-attachment",{"title":689,"path":690,"stem":691,"children":-1},"Mail Folder Management","/plugin/email/email-folders","50.plugin/20.email/40.email-folders",{"title":693,"path":694,"stem":695,"children":-1},"Automatic Email Classification","/plugin/email/email-auto-classify","50.plugin/20.email/50.email-auto-classify",{"title":697,"path":698,"stem":699,"children":-1},"Email File Archiving and Sharing","/plugin/email/email-open-in-space","50.plugin/20.email/60.email-open-in-space",{"title":701,"path":702,"stem":703,"children":-1},"Email Security","/plugin/email/email-security","50.plugin/20.email/70.email-security",{"title":705,"path":706,"stem":707,"children":708,"page":55},"Workflow","/plugin/workflow","50.plugin/30.workflow",[709,713,718],{"title":710,"path":711,"stem":712,"children":-1},"Workflow Introduction","/plugin/workflow/overview","50.plugin/30.workflow/00.overview",{"title":714,"path":715,"stem":716,"tags":717,"children":-1},"Creating a New Workflow","/plugin/workflow/new-workflow","50.plugin/30.workflow/10.new-workflow",[307],{"title":719,"path":720,"stem":721,"children":-1},"Checking Execution History","/plugin/workflow/execution-history","50.plugin/30.workflow/20.execution-history",{"title":723,"path":724,"stem":725,"children":726,"page":55},"Pinetuning (AI learning)","/plugin/fine-tuning","50.plugin/40.fine-tuning",[727,732,736,740,744,748],{"title":728,"path":729,"stem":730,"tags":731,"children":-1},"Fine-tuning Introduction","/plugin/fine-tuning/overview","50.plugin/40.fine-tuning/00.overview",[307],{"title":733,"path":734,"stem":735,"children":-1},"Preprocessing Training Data","/plugin/fine-tuning/pre-processing","50.plugin/40.fine-tuning/10.pre-processing",{"title":737,"path":738,"stem":739,"children":-1},"Training","/plugin/fine-tuning/training","50.plugin/40.fine-tuning/20.training",{"title":741,"path":742,"stem":743,"children":-1},"Evaluation","/plugin/fine-tuning/evaluation","50.plugin/40.fine-tuning/30.evaluation",{"title":745,"path":746,"stem":747,"children":-1},"Chat Test","/plugin/fine-tuning/chat-test","50.plugin/40.fine-tuning/40.chat-test",{"title":749,"path":750,"stem":751,"children":-1},"Export","/plugin/fine-tuning/export","50.plugin/40.fine-tuning/50.export",{"title":753,"path":754,"stem":755,"children":756,"page":55},"EDC (data collection)","/plugin/edc","50.plugin/50.edc",[757,761,765,769],{"title":758,"path":759,"stem":760,"children":-1},"EDC Introduction","/plugin/edc/overview","50.plugin/50.edc/00.overview",{"title":762,"path":763,"stem":764,"children":-1},"Data Entry, Audit Trail","/plugin/edc/data-entry","50.plugin/50.edc/10.data-entry",{"title":766,"path":767,"stem":768,"children":-1},"Builder","/plugin/edc/builder","50.plugin/50.edc/20.builder",{"title":770,"path":771,"stem":772,"children":-1},"User/Site Settings","/plugin/edc/account","50.plugin/50.edc/30.account",{"title":774,"path":775,"stem":776,"children":777,"page":55},"FAQ","/faq","99.FAQ",[778,782,786,790,794,798,802],{"title":779,"path":780,"stem":781,"children":-1},"SetFN vs Cloud Services Comparison","/faq/comparison-cloud","99.FAQ/10.comparison-cloud",{"title":783,"path":784,"stem":785,"children":-1},"SetFN vs NAS Comparison","/faq/comparison-nas","99.FAQ/20.comparison-nas",{"title":787,"path":788,"stem":789,"children":-1},"Security Policy","/faq/security-policy","99.FAQ/30.security-policy",{"title":791,"path":792,"stem":793,"children":-1},"Why Is SetFN Fast","/faq/why-fast","99.FAQ/40.why-fast",{"title":795,"path":796,"stem":797,"children":-1},"License FAQ","/faq/license-faq","99.FAQ/50.license-faq",{"title":799,"path":800,"stem":801,"children":-1},"AI Features FAQ","/faq/ai-faq","99.FAQ/60.ai-faq",{"title":803,"path":804,"stem":805,"children":-1},"Troubleshooting Guide","/faq/troubleshooting","99.FAQ/70.troubleshooting",{"title":807,"path":808,"stem":809,"children":810,"page":55},"Applied (draft)","/draft","draft",[811,815,819,823,827,831,835,839,843,847,851,855,859],{"title":812,"path":813,"stem":814,"children":-1},"Example 1. Building an Introduction Page","/draft/static-intro","draft/05.static-intro",{"title":816,"path":817,"stem":818,"children":-1},"Example 2. Building a Notice Board","/draft/public-notice-board","draft/07.public-notice-board",{"title":820,"path":821,"stem":822,"children":-1},"Example 3. Building a Coffee Chat Booking System","/draft/coffee-chat-booking","draft/08.coffee-chat-booking",{"title":824,"path":825,"stem":826,"children":-1},"Example 4. Building a Leave Request System","/draft/leave-request","draft/09.leave-request",{"title":828,"path":829,"stem":830,"children":-1},"Example 5. Building Real-Time Team Chat","/draft/team-chat","draft/10.team-chat",{"title":832,"path":833,"stem":834,"children":-1},"Example 6. Building a Job Application Intake","/draft/client-submission","draft/11.client-submission",{"title":836,"path":837,"stem":838,"children":-1},"Example 7. Building an Issue Tracker with Team and Level Conditions","/draft/crm-basic","draft/12.crm-basic",{"title":840,"path":841,"stem":842,"children":-1},"Example 8. Building a Status Filter and Stats Summary Screen","/draft/crm-search-filter","draft/13.crm-search-filter",{"title":844,"path":845,"stem":846,"children":-1},"Example 9. Building Real-Time Community Chat with Moderation","/draft/community-moderation","draft/14.community-moderation",{"title":848,"path":849,"stem":850,"children":-1},"Example 10. Building a Real-Time Attendance Check / Poll","/draft/attendance-poll","draft/15.attendance-poll",{"title":852,"path":853,"stem":854,"children":-1},"Example 11. Building a Debate Battle","/draft/debate-battle","draft/16.debate-battle",{"title":856,"path":857,"stem":858,"children":-1},"Example 13. Building an Announcement Read Receipt","/draft/announcement-read","draft/18.announcement-read",{"title":860,"path":861,"stem":862,"children":-1},"Example 14. Building an Inventory Management System","/draft/inventory-management","draft/19.inventory-management",{"title":864,"path":865,"stem":866,"children":867,"page":55},"SJAUTO","/sjauto","sjauto",[868,872,876],{"title":869,"path":870,"stem":871,"children":-1},"Access the Administrator Page","/sjauto/admin-page-access","sjauto/00.admin-page-access",{"title":873,"path":874,"stem":875,"children":-1},"Sign Up and Sign In","/sjauto/signup","sjauto/10.signup",{"title":877,"path":878,"stem":879,"children":-1},"AI Chat Files","/sjauto/ai-chat-file","sjauto/ai-chat-file",{"id":881,"title":673,"body":882,"cover":1284,"description":1285,"extension":1286,"image":1284,"meta":1287,"navigation":1289,"path":674,"seo":1290,"stem":675,"tags":1284,"thumbnail":1284,"__hash__":1299},"docs_en/50.plugin/20.email/07.external-email.md",{"type":883,"value":884,"toc":1256},"minimal",[885,889,893,896,901,904,909,917,921,928,932,945,951,955,977,984,988,992,1002,1005,1009,1014,1018,1021,1063,1067,1074,1094,1097,1101,1106,1109,1112,1120,1124,1131,1134,1138,1141,1156,1159,1163,1172,1179,1183,1187,1192,1199,1203,1206,1209,1213,1227,1231],[886,887,673],"h1",{"id":888},"connect-an-external-email-account",[890,891,892],"p",{},"Connect an existing personal or business account, such as Gmail or NAVER Mail, to review your email in SetFN Workspace.",[894,895],"hr",{},[897,898,900],"h2",{"id":899},"choose-how-to-use-the-account","Choose how to use the account",[890,902,903],{},"Connecting external accounts lets you review email from different services in one place. The connection method depends on what you want to do.",[905,906,908],"h3",{"id":907},"to-review-email-in-setfn-workspace","To review email in SetFN Workspace",[890,910,911,912,916],{},"Connect only ",[913,914,915],"code",{},"POP3",". Review new messages in SetFN, then sign in to the original service to reply or compose a new message.",[905,918,920],{"id":919},"to-send-email-from-setfn-workspace","To send email from SetFN Workspace",[890,922,923,924,927],{},"Connect ",[913,925,926],{},"SMTP"," as well. You can review, reply to, and compose messages in SetFN. SMTP handles sending only, so enable POP3 too if you also want to receive messages in SetFN.",[897,929,931],{"id":930},"before-you-begin","Before you begin",[933,934,935,939,942],"ul",{},[936,937,938],"li",{},"Enable POP3 and SMTP in the external provider's settings.",[936,940,941],{},"To import existing messages, select the range of messages the external provider should make available.",[936,943,944],{},"Issue an app password from the external provider for account authentication.",[946,947,948],"note",{},[890,949,950],{},"App-password issuance and POP3/SMTP settings vary by provider. Check the help documentation for your email service.",[897,952,954],{"id":953},"open-the-external-email-connection-page","Open the external email connection page",[956,957,958,964,970],"ol",{},[936,959,960,961,963],{},"Select ",[913,962,661],{}," in the left sidebar of Workspace.",[936,965,960,966,969],{},[913,967,968],{},"Settings"," at the bottom left of the Email page.",[936,971,972,973,976],{},"Open the external email connection page on the ",[913,974,975],{},"Mailbox Management"," tab.",[890,978,979],{},[980,981],"img",{"alt":982,"src":983},"External email connection page","./_screenshots/email-external-mail.png",[897,985,987],{"id":986},"enter-basic-information","Enter basic information",[905,989,991],{"id":990},"email-address","Email address",[890,993,994,995,997,998,1001],{},"Under ",[913,996,991],{},", enter the full address of the external account, such as ",[913,999,1000],{},"name@example.com",".",[890,1003,1004],{},"SetFN detects the email provider from the address. If it is not detected or you need different settings, select the provider manually.",[905,1006,1008],{"id":1007},"sender-name","Sender name",[890,1010,994,1011,1013],{},[913,1012,1008],{},", enter the name shown to recipients. You must enter a sender name when connecting through POP3 and SMTP.",[905,1015,1017],{"id":1016},"mailbox-scope","Mailbox scope",[890,1019,1020],{},"Select who can use the connected mailbox.",[1022,1023,1024,1037],"table",{},[1025,1026,1027],"thead",{},[1028,1029,1030,1034],"tr",{},[1031,1032,1033],"th",{},"Option",[1031,1035,1036],{},"Description",[1038,1039,1040,1052],"tbody",{},[1028,1041,1042,1049],{},[1043,1044,1045,1048],"td",{},[913,1046,1047],{},"P"," Personal folder",[1043,1050,1051],{},"Connects a mailbox for individual use.",[1028,1053,1054,1060],{},[1043,1055,1056,1059],{},[913,1057,1058],{},"T"," Shared team folder",[1043,1061,1062],{},"Connects a mailbox shared by multiple users.",[897,1064,1066],{"id":1065},"select-an-email-provider","Select an email provider",[890,1068,1069,1070,1073],{},"Select your provider under ",[913,1071,1072],{},"Email service",". For major providers, the receiving server, sending server, and secure ports are filled in automatically.",[933,1075,1076,1079,1082,1085,1088,1091],{},[936,1077,1078],{},"Gmail",[936,1080,1081],{},"NAVER",[936,1083,1084],{},"Daum",[936,1086,1087],{},"Yahoo!",[936,1089,1090],{},"iCloud",[936,1092,1093],{},"Zoho",[890,1095,1096],{},"If the provider is not listed or you need different values, check the provider's server settings and enter them manually.",[897,1098,1100],{"id":1099},"configure-receiving","Configure receiving",[890,1102,960,1103,1105],{},[913,1104,915],{}," to retrieve messages to the SetFN server and store them separately. POP3 is useful when you want to reduce storage usage at the external provider.",[890,1107,1108],{},"POP3 does not notify SetFN of new messages in real time. SetFN checks the external server at five-minute intervals, so messages arrive at the next check rather than immediately.",[890,1110,1111],{},"Before connecting, verify the following with the external provider:",[933,1113,1114,1117],{},[936,1115,1116],{},"POP3 and SMTP are enabled.",[936,1118,1119],{},"The range of existing messages to retrieve is selected.",[897,1121,1123],{"id":1122},"send-through-the-external-account","Send through the external account",[890,1125,1126,1127,1130],{},"Enable ",[913,1128,1129],{},"Send email from this address"," to send from the external address. SMTP sending is configured separately from receiving.",[890,1132,1133],{},"If you do not need sending, connect only external email receiving. This prevents sending from the external address, but you can still send from an assigned SetFN business email account.",[905,1135,1137],{"id":1136},"switch-safely","Switch safely",[890,1139,1140],{},"To keep using the existing provider while moving to SetFN, enable receiving and sending in stages.",[956,1142,1143,1150],{},[936,1144,1145,1146,1149],{},"Connect POP3 receiving first. Keep ",[913,1147,1148],{},"Delete remote POP3 email"," disabled so the originals remain at the external provider and SetFN retrieves copies. You can continue using your existing app or webmail.",[936,1151,1152,1153,1155],{},"After confirming that messages arrive in SetFN, enable ",[913,1154,1129],{}," to add SMTP sending.",[890,1157,1158],{},"After sending is enabled, messages sent from the address also begin appearing in SetFN records. Confirm receiving first and enable sending afterward.",[897,1160,1162],{"id":1161},"review-server-settings","Review server settings",[890,1164,994,1165,1168,1169,1001],{},[913,1166,1167],{},"Server settings",", review the receiving server and selected sending server. For example, Gmail's POP3 server appears as ",[913,1170,1171],{},"pop.gmail.com · 995",[890,1173,1174,1175,1178],{},"To override the automatically entered values, select ",[913,1176,1177],{},"Review server settings manually"," and enter the server address and port provided by your email service.",[897,1180,1182],{"id":1181},"authenticate-the-account","Authenticate the account",[905,1184,1186],{"id":1185},"login-id","Login ID",[890,1188,994,1189,1191],{},[913,1190,1186],{},", enter the ID used to sign in to the external service.",[890,1193,1194,1195,1198],{},"NAVER uses the part before ",[913,1196,1197],{},"@"," in the email address as the default login ID. Change it if your account uses a different setting.",[905,1200,1202],{"id":1201},"app-password","App password",[890,1204,1205],{},"Enter the app password issued by the external provider. It is entered only when connecting the account.",[890,1207,1208],{},"After entering all information, connect the account and verify that the external mailbox was added.",[897,1210,1212],{"id":1211},"good-to-know","Good to know",[933,1214,1215,1218,1221,1224],{},[936,1216,1217],{},"An external provider may require an app password instead of the regular login password.",[936,1219,1220],{},"The range of existing messages available through POP3 depends on the provider's settings.",[936,1222,1223],{},"Receiving and SMTP sending are configured separately. To send email, verify both the sending option and server.",[936,1225,1226],{},"When connecting a shared team mailbox, also review its users and sending permissions.",[897,1228,1230],{"id":1229},"related-documents","Related documents",[933,1232,1233,1239,1245,1251],{},[936,1234,1235],{},[1236,1237,129],"a",{"href":1238},"./setfn-email-setting",[936,1240,1241],{},[1236,1242,1244],{"href":1243},"./email-basic","Basic Email Features",[936,1246,1247],{},[1236,1248,1250],{"href":1249},"./email-compose","Compose and Send Email",[936,1252,1253],{},[1236,1254,701],{"href":1255},"./email-security",{"title":1257,"searchDepth":1258,"depth":1259,"links":1260},"",2,3,[1261,1265,1266,1267,1272,1273,1274,1277,1278,1282,1283],{"id":899,"depth":1258,"text":900,"children":1262},[1263,1264],{"id":907,"depth":1259,"text":908},{"id":919,"depth":1259,"text":920},{"id":930,"depth":1258,"text":931},{"id":953,"depth":1258,"text":954},{"id":986,"depth":1258,"text":987,"children":1268},[1269,1270,1271],{"id":990,"depth":1259,"text":991},{"id":1007,"depth":1259,"text":1008},{"id":1016,"depth":1259,"text":1017},{"id":1065,"depth":1258,"text":1066},{"id":1099,"depth":1258,"text":1100},{"id":1122,"depth":1258,"text":1123,"children":1275},[1276],{"id":1136,"depth":1259,"text":1137},{"id":1161,"depth":1258,"text":1162},{"id":1181,"depth":1258,"text":1182,"children":1279},[1280,1281],{"id":1185,"depth":1259,"text":1186},{"id":1201,"depth":1259,"text":1202},{"id":1211,"depth":1258,"text":1212},{"id":1229,"depth":1258,"text":1230},null,"Learn how to connect Gmail, NAVER, Daum, and other external email accounts to SetFN using POP3 and SMTP.","md",{"slug":1288},"/plugin/email/external-email/",true,{"title":1291,"description":1292,"ogType":1293,"twitterCard":1294,"keywords":1295},"Connect an External Email Account | Plugin Docs","Detect or select an external email provider and configure POP3 receiving and SMTP sending.","article","summary_large_image",[1296,915,926,1202,1078,1297,1298],"Connect external email","NAVER Mail","SetFN Email","VgqMpWIa21KsQIIW9bq35gyp842xtwUR0RhF1IoevNY",[1301,1302],{"title":129,"path":670,"stem":671,"children":-1},{"title":677,"path":678,"stem":679,"children":-1},{"title":673,"filename":1304,"content":1305},"external-email","# Connect an External Email Account\n\nConnect an existing personal or business account, such as Gmail or NAVER Mail, to review your email in SetFN Workspace.\n\n---\n\n## Choose how to use the account\n\nConnecting external accounts lets you review email from different services in one place. The connection method depends on what you want to do.\n\n### To review email in SetFN Workspace\n\nConnect only `POP3`. Review new messages in SetFN, then sign in to the original service to reply or compose a new message.\n\n### To send email from SetFN Workspace\n\nConnect `SMTP` as well. You can review, reply to, and compose messages in SetFN. SMTP handles sending only, so enable POP3 too if you also want to receive messages in SetFN.\n\n## Before you begin\n\n- Enable POP3 and SMTP in the external provider's settings.\n- To import existing messages, select the range of messages the external provider should make available.\n- Issue an app password from the external provider for account authentication.\n\n::note\nApp-password issuance and POP3/SMTP settings vary by provider. Check the help documentation for your email service.\n::\n\n## Open the external email connection page\n\n1. Select `Email` in the left sidebar of Workspace.\n2. Select `Settings` at the bottom left of the Email page.\n3. Open the external email connection page on the `Mailbox Management` tab.\n\n![External email connection page](./_screenshots/email-external-mail.png)\n\n## Enter basic information\n\n### Email address\n\nUnder `Email address`, enter the full address of the external account, such as `name@example.com`.\n\nSetFN detects the email provider from the address. If it is not detected or you need different settings, select the provider manually.\n\n### Sender name\n\nUnder `Sender name`, enter the name shown to recipients. You must enter a sender name when connecting through POP3 and SMTP.\n\n### Mailbox scope\n\nSelect who can use the connected mailbox.\n\n| Option | Description |\n|------|------|\n| `P` Personal folder | Connects a mailbox for individual use. |\n| `T` Shared team folder | Connects a mailbox shared by multiple users. |\n\n## Select an email provider\n\nSelect your provider under `Email service`. For major providers, the receiving server, sending server, and secure ports are filled in automatically.\n\n- Gmail\n- NAVER\n- Daum\n- Yahoo!\n- iCloud\n- Zoho\n\nIf the provider is not listed or you need different values, check the provider's server settings and enter them manually.\n\n## Configure receiving\n\nSelect `POP3` to retrieve messages to the SetFN server and store them separately. POP3 is useful when you want to reduce storage usage at the external provider.\n\nPOP3 does not notify SetFN of new messages in real time. SetFN checks the external server at five-minute intervals, so messages arrive at the next check rather than immediately.\n\nBefore connecting, verify the following with the external provider:\n\n- POP3 and SMTP are enabled.\n- The range of existing messages to retrieve is selected.\n\n## Send through the external account\n\nEnable `Send email from this address` to send from the external address. SMTP sending is configured separately from receiving.\n\nIf you do not need sending, connect only external email receiving. This prevents sending from the external address, but you can still send from an assigned SetFN business email account.\n\n### Switch safely\n\nTo keep using the existing provider while moving to SetFN, enable receiving and sending in stages.\n\n1. Connect POP3 receiving first. Keep `Delete remote POP3 email` disabled so the originals remain at the external provider and SetFN retrieves copies. You can continue using your existing app or webmail.\n2. After confirming that messages arrive in SetFN, enable `Send email from this address` to add SMTP sending.\n\nAfter sending is enabled, messages sent from the address also begin appearing in SetFN records. Confirm receiving first and enable sending afterward.\n\n## Review server settings\n\nUnder `Server settings`, review the receiving server and selected sending server. For example, Gmail's POP3 server appears as `pop.gmail.com · 995`.\n\nTo override the automatically entered values, select `Review server settings manually` and enter the server address and port provided by your email service.\n\n## Authenticate the account\n\n### Login ID\n\nUnder `Login ID`, enter the ID used to sign in to the external service.\n\nNAVER uses the part before `@` in the email address as the default login ID. Change it if your account uses a different setting.\n\n### App password\n\nEnter the app password issued by the external provider. It is entered only when connecting the account.\n\nAfter entering all information, connect the account and verify that the external mailbox was added.\n\n## Good to know\n\n- An external provider may require an app password instead of the regular login password.\n- The range of existing messages available through POP3 depends on the provider's settings.\n- Receiving and SMTP sending are configured separately. To send email, verify both the sending option and server.\n- When connecting a shared team mailbox, also review its users and sending permissions.\n\n## Related documents\n\n- [Email Settings](./05.setfn-email-setting.md)\n- [Basic Email Features](./10.email-basic.md)\n- [Compose and Send Email](./20.email-compose.md)\n- [Email Security](./70.email-security.md)\n",1789664754328]